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5 Reasons Why a Biometric System is Essential in Every Organization

Bio metric System
Written by Shikha Mehta

Have you ever faced the failure of the biometric system at the workplace? I’m sure there’ll be chaos with entry, attendance, and security if God forbid that ever happens.

The introduction of this fingerprint scanner has not only made attendance foolproof but has also enhanced the security of various organizations. Some bio-metric machines also take ID Cards, but very few companies prefer to do that.

So, to put it simply, a biometric device is an electronic machine that is capable of reading the authentic fingerprints and eyes (retina or iris scan) of an individual. It’s really important to get a good quality device as you’re about to be heavily dependent on it.

Let’s assume your bio-metric has gone bad. What are the possible circumstances you might face?

Importance of a Bio-metric System

You’re about to face a hell lot of chaos for one device suddenly going for a toss:

1. You Might Not be Able to Enter Your Own Office

What could be more horrifying? When you install a biometric security system, you’re actually creating a fingerprint door lock to prevent theft. This is because the door opens only with your fingerprint. What if it can’t take anybody’s fingerprint and the door doesn’t open at all?

2. Employee Attendance Messes Up

Imagine, in an office where there are more than 100 employees working. They come in and punch on the bio-metric attendance system. This records the exact time they entered the office and left too. You’re not giving them unlimited leaves! How will you keep a check on them?

3. Your Key Operations Can’t Take Place

This applies more specifically to government organizations, banks, and airports. They function with clients entering their fingerprints or scanning their retina for verification. Now, imagine if the retina scanner at the international airport goes bad, what’s going to happen at the immigration counter!

4. Security is Hampered

Bio-metrics is not just for employees, they’re for visitors too. That visitor could be anyone- a client, a supplier, a partner, or a possible thief. The last possibility gets caught if the bio-metric works but escapes if it doesn’t. After all, you’ve lost all the proof you had.

5. Becomes a Costly Affair

I’m not talking only about the repairs to you now. It’s more about managing without the bio-metric all of a sudden that handled everything for you. There isn’t a more efficient alternative to a bio-metric. Anything else you use in its place demands more labor. The repair or replacement costs add to it.

You belong to a lucky organization if it hasn’t faced a bio-metric lapse. Most companies depend on the biometric clocking system to ensure their employees are punctual and disciplined at work.

If your company doesn’t even use one, please advise them that a bio-metric system price is lower than the price of an inefficient security system. It will be way smoother on your part to control incoming and outgoing movements of your employees and visitors.

For all organizations out there, who have never used a biometric, let’s understand how it works.

How Does a Biometric Machine Work?

You have many types of biometrics in the market. However, the basic functioning of any biometric machine is the same. They have 2 uses – security and attendance.

Here’s how a biometric attendance system works along with security:

Step 1. The biometric is connected to the main door of the office.

Step 2. It stores details about you through the input of your fingerprint, voice, face or smart card.

Step 3. Suppose, you gave in your fingerprint and saved it with your name. The next time you give your fingerprint, the biometric reader identifies it.

Step 4. From now on, the door only opens through biometric access control. Only the fingerprints you’ve saved in the device can open the door.

Step 5. The device records data of the fingerprints it receives everyday for opening the door. When you retrieve this data, you’ll know which fingerprint opened the door at the exact time.

If someone ever wants to go out, there’s a button inside the office that opens the door. Anybody can press this button. So, when a visitor comes to your office, you can open the door from inside. This data isn’t stored by the device, neither is it sensitive to the stored information.

So, this is how a biometric access control system not only secures your office from theft, but also strengthens attendance. Now, let’s take a look at the types of biometrics you can order for your office.

Types of Biometrics You Can Use

There are various biometric readers available in the market. Following are some of the most common ones used:

Face: This is one of the oldest forms of identifications where the biometric studies the geometry of your entire face – right from the forehead to the chin. There are no errors possible here, unless it’s dark for some reason.

Fingerprints: The most commonly used biometric is the one that takes fingerprints. You save the unique print of any one of your fingers – usually the thumb or the index finger. However, every time you open the door, only that one finger will work.

Retina: This scanning is a lot more detailed than the facial recognition as it goes deep into your eyes. The infrared cameras of the biometric system can read the structure of capillaries in your eyes to identify you.

Iris: This eye scanning biometric will focus on the shape of your pupil and how your muscles fold when light enters the eye. This too has infrared cameras for scanning deep inside the pupil of your eye.

Smart Cards: This is a more secure way of using biometrics as the information is verified with smart cards. Usually it will use the company ID. It reads data on the card along with your face or fingerprints. Hence, it verifies you as the card owner and lets you in.

Among these, the fingerprint access control system is the most common. Still, there are many more aspects that biometrics read. Some of them include hand geometry, finger geometry, voice, signature, typing pattern and walking style.

How Much will a Biometric Attendance System Cost You?

Biometrics attendance has become common in all kinds of organizations – mostly medium to large. So far, you have understood the types of biometrics you can have and how they work. You know how to use fingerprint time attendance machine.

Now, we’ll help you figure out monetarily how much is it worth it. Following are some of the best models of biometric attendance system with price:

uAttend BN6500 Wifi Biometric Fingerprint Time Clock

This is a fingerprint scanner which also takes smart cards or RFID chips. It can record and identify 5,000 unique fingerprints. Working on both LAN and Wifi, it has free software upgradation too.

Price: $243.99

Complete Biometric Kits Fingerprint RFID Access Control System 600Lbs Magnetic Lock TCP/IP Time Attendance

This biometric accepts passwords, fingerprints and smart cards for identification. It will record attendance of employees with exact time. The software is such that you can manage even multiple devices on one application.

Price: $249.99

Timedox Silver Pro Time Clock | Wifi/LAN | Fingerprint Scan | Mobile GPS Reporting | Online Data Access Anywhere Anytime | $25/Mo Flat Rate & Support

This device also accepts fingerprints, smart cards, pins and mobile phone reading. It records attendance in real time takes input of unlimited number of employees. The best part is that software upgrades and time clock replacement is free for lifetime.

Price: $249.00

Most biometrics are available with multiple readings. This flexibility makes them worth the price. Moreover, taking attendance becomes so much simpler. We discussed in the beginning what kind of a havoc can be created once a biometric goes bad.

However, if you aren’t using it as of now, how much of manual work are you doing only to monitor attendance? Think about it, a biometric attendance system reduces your work to such a great extent.

Did that make you more conscious for your biometric now?

Nowadays, it’s also very important to track employees’ day to day activities. Thus, it’s important to set up CCTV Cameras in your office. So, along with tracking physical attendance, you also track if they really work!

About the author

Shikha Mehta

I discovered my talent in writing while I was in high school. Since then, I discovered the joy of sharing your knowledge with people around you. This is the reason why I love making my contributions to Insights of Technology. Being a certified content writer, I have been writing on several topics, science & technology being one of my favorites.

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